Privacy Policy

1. Who we are

ID8NXT is a creative and production business providing story-first Gen-AI films, advertising films, branded content, creative production, post-production and related services.

Legal entity: ID8NXT LLP

Registered office: ID8NXT LLP, 101B, 1st Floor, DTC Building, Sitaram Mills Compound, N. M. Joshi Marg, Lower Parel East, Mumbai, Maharashtra 400011, India

Privacy contact: [email protected]

2. Information we collect

Information you provide directly

We may collect information that you provide when you contact us, request information, book a meeting, submit a project brief, respond to an advertisement, or complete a LinkedIn Lead Gen Form, including:

• Name, job title, company name and professional profile information.
• Work email address, telephone number and other contact information.
• Project requirements, campaign objectives, budgets, timelines and other information included in your enquiry or brief.
• Communications, feedback and records of meetings or correspondence with us.
• Marketing preferences and consent choices.

Information collected automatically

When you use our website, we may automatically collect limited technical and usage information through cookies, pixels, server logs or similar technologies, such as:

• IP address, browser type, device type and operating system.
• Pages viewed, referral source, approximate location and interaction data.
• Cookie identifiers and analytics information.

Information from third parties

We may receive business contact information from third-party platforms and service providers, including LinkedIn, where you choose to submit a Lead Gen Form or otherwise interact with our advertisements or company page. LinkedIn may pre-fill form fields using information from your LinkedIn profile.

3. How we use personal information

We may use personal information for the following purposes:

• To respond to enquiries and provide information about our services.
• To schedule and conduct creative walkthroughs, discovery calls, meetings and presentations.
• To assess project briefs, prepare proposals and manage client or partner relationships.
• To provide, administer and improve our website, campaigns and services.
• To personalise communications and share relevant case studies or work samples.
• To send marketing communications where permitted by law and consistent with your preferences.
• To measure advertising performance, analyse website usage and improve our outreach.
• To protect our business, prevent misuse, maintain security and comply with legal obligations.
• To establish, exercise or defend legal claims.

4. Legal bases for processing

Depending on the applicable law and the circumstances, we may process personal information on one or more of the following bases:

• Consent: where you have provided consent, including for specific marketing communications or optional disclosure checkboxes.
• Contractual necessity: where processing is required to take steps at your request before entering into a contract or to perform a contract with you or your organisation.
• Legitimate interests: where processing is necessary for our legitimate business interests, such as responding to business enquiries, developing commercial relationships, improving our services, maintaining security and conducting proportionate B2B marketing, provided those interests are not overridden by your rights.
• Legal obligation: where processing is required to comply with applicable law, regulation, court order or lawful request.

5. LinkedIn Lead Gen Forms

When you submit a LinkedIn Lead Gen Form connected to an ID8NXT advertisement, we receive the fields displayed in that form, which may include your name, work email address, company name, job title and other professional information you choose to submit.

We use this information to:

• Respond to your request for information.
• Contact you about ID8NXT services relevant to your enquiry.
• Arrange a creative walkthrough, consultation or meeting.
• Measure and improve our advertising campaigns.

Where we wish to use your information for an additional purpose, such as newsletters or ongoing promotional updates, we may request separate consent through an optional disclosure checkbox or another appropriate method. You may withdraw consent or opt out at any time.

6. Cookies and analytics

Our website may use cookies and similar technologies that are necessary for website operation, security, analytics and, where enabled, advertising measurement. You can manage cookies through your browser settings and any cookie preference tool made available on our website. Disabling certain cookies may affect website functionality.

7. How we share information

We do not sell personal information. We may share personal information only where reasonably necessary with:

• Authorised ID8NXT personnel who need the information to perform their duties.
• Service providers that support hosting, email, customer relationship management, analytics, advertising, scheduling, cloud storage, cybersecurity or professional services.
• Production partners, contractors or collaborators where necessary to evaluate or deliver a requested project, subject to appropriate confidentiality and data protection obligations.
• Professional advisers, auditors, insurers, regulators, law enforcement authorities or courts where required or permitted by law.
• A buyer, investor or successor in connection with a merger, acquisition, restructuring or sale of all or part of our business, subject to appropriate safeguards.

Service providers are expected to process personal information only for authorised purposes and to apply appropriate confidentiality and security measures.

8. International data transfers

ID8NXT may work with clients, partners and service providers in multiple countries. As a result, personal information may be transferred to or accessed from countries other than the country in which it was collected. Where required, we use appropriate safeguards for international transfers, which may include contractual protections, adequacy mechanisms, consent or other lawful transfer methods.

9. Data retention

We retain personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including to respond to enquiries, maintain business records, comply with legal and accounting obligations, resolve disputes and enforce agreements.

Typical retention periods may include:

• Enquiries and leads: up to 12 months after the last meaningful interaction, unless a longer period is required or justified.
• Client and project records: for the duration of the relationship and thereafter for the period required by applicable tax, accounting, contractual or legal requirements.
• Marketing contacts: until you opt out, withdraw consent, object to processing, or the information is no longer relevant, subject to maintaining a minimal suppression record to honour your preference.

10. Security

We use reasonable administrative, technical and organisational safeguards designed to protect personal information against unauthorised access, loss, misuse, alteration or disclosure. These safeguards may include role-based access controls, password protection, secure transmission, access logging, vendor controls, backups and staff confidentiality obligations. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

11. Your rights and choices

Depending on where you are located and the law that applies, you may have rights concerning your personal information, including the right to:

• Request access to personal information we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of personal information, subject to legal exceptions.
• Withdraw consent at any time where processing is based on consent.
• Object to or request restriction of certain processing, including direct marketing.
• Request data portability where applicable.
• Lodge a complaint with an applicable data protection authority.

To exercise a privacy right, contact us at [email protected]. We may need to verify your identity before completing a request. We will respond within the timeframe required by applicable law.

12. Marketing communications

You may opt out of marketing emails at any time by using the unsubscribe link included in the message or contacting us at [email protected]. Opting out of marketing does not prevent us from sending service-related, transactional or legally required communications.

13. Children’s privacy

Our website and services are intended for business and professional audiences and are not directed to children. We do not knowingly collect personal information from children. If you believe a child has provided personal information to us, please contact us so that we can take appropriate action.

14. Third-party websites and platforms

Our website and communications may contain links to third-party websites or platforms, including LinkedIn, YouTube, Google Drive, scheduling tools and social media services. Their privacy practices are governed by their own policies. We encourage you to review those policies before providing personal information.

15. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, services, technologies or legal obligations. The revised version will be posted on this page with an updated “Last updated” date. Where required, we will provide additional notice or seek consent for material changes.

16. Contact us

For questions, requests or complaints concerning this Privacy Policy or our handling of personal information, contact:

Organisation

ID8NXT LLP

Email

[email protected]

Address

ID8NXT LLP, 101B, 1st Floor, DTC Building, Sitaram Mills Compound, N. M. Joshi Marg, Lower Parel East, Mumbai, Maharashtra 400011, India

Telephone

+91 99232 75253